Privacy Policy update
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Ean Milligan
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PRIVACY.md
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PRIVACY.md
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@ -6,22 +6,49 @@ Publicly available versions of `The Artificer#8166` (Discord ID: `78904593001165
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Upon inviting _The Bot_ to a user's guild, _The Bot_ sends the guild name, Discord Guild ID, and current count of guild members to Burn_E99 (herein referred to as _The Developer_) via a private Discord Guild. The guild name, Discord Guild ID, and current count of guild members are only used to roughly gage how popular _The Bot_ is and to determine if _The Bot_'s hosting solution needs to be improved. These pieces of information will never be sold or shared with anyone.
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Like all Discord bots, _The Bot_ reads every message that it is allowed to, meaning if _The Bot_ is allowed to see a channel in a guild, it reads every new message sent in said channel. This is due to the way the Discord API itself is designed. _The Bot_ does not read any messages sent in the past.
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* Messages that do not begin with _The Bot_'s command prefix are not saved or stored anywhere. Messages that do not begin with _The Bot_'s command prefix are ignored and not processed.
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* Messages that do begin with _The Bot_'s command prefix do not log user data, and most commands to not log any data. The commands that log data are the report command (in Discord, this command is known as `[[report` or `[[r`) and the API enable/disable commands (in Discord, these commands are known as `[[api enable`, `[[api allow`, `[[api disable`, and `[[api block`).
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* The report command only stores the text placed within the message that is directly after the command (herein referred to as _The Report Text_). This command is entirely optional, meaning users never need to run this command under normal usage of _The Bot_. This command is only intended to be used to report roll commands that did not output what was expected. This command will accept any value for _The Report Text_, thus it is up to the user to remove any sensitive information before sending the command. _The Report Text_ is stored in a private Discord Guild in a channel that only _The Developer_ can see. _The Report Text_ is solely used to improve _The Bot_, either by providing a feature suggestions or alerting _The Developer_ to bugs that need patched.
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* The API enable/disable commands only stores the Discord Guild ID upon usage. These commands are entirely optional, meaning users never need to run this command under normal usage of _The Bot_. These commands only need to be used when the user desires to utilize the optional API. Discord Guild IDs are internal IDs generated and provided by Discord. _The Bot_ only uses the stored Discord Guild IDs to ensure that API users cannot interact with Guilds that do not allow it or to check if an API user is a member of said Guild. The Guild IDs are only visible to _The Developer_ thru direct database administration. This direct database administration is only used when there are issues with _The Bot_'s database.
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* Messages sent in a Guild with the Inline Roll System disabled and do not begin with _The Bot_'s command prefix are not scanned for commands. Data regarding these messages are not saved or stored anywhere.
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* Messages sent in a Guild with the Inline Roll System enabled and do not begin with _The Bot_'s command prefix are only scanned for Inline Roll commands. If an Inline Roll command is found, it is sent through the Roll command handler. If an Inline Roll command is not found, the message is ignored and not scanned for other inline commands. Data regarding these messages are not saved or stored anywhere.
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* Messages that do begin with _The Bot_'s command prefix are scanned for commands that _The Bot_ supports. Any commands that store any amount or kind of data are listed below. If the command or system is not listed, then it does not log or store any data.
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* The report command (in Discord, this command is known as `/report`, `[[report`, or `[[r`):
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* This command is entirely optional, meaning users never need to run this command under normal usage of _The Bot_. This command is only intended to be used to report roll commands that did not output what was expected.
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* The report command only stores the text placed within the message that is directly after the command (herein referred to as _The Report Text_). This command will accept any value for _The Report Text_, thus it is up to the user to remove any sensitive information before sending the command.
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* _The Report Text_ is solely used to improve _The Bot_, either by providing a feature suggestions or alerting _The Developer_ to bugs that need patched.
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* _The Report Text_ is stored in a private Discord Guild in a channel that only _The Developer_ can see.
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* The API Control System (in Discord, these commands are known as `[[api enable`, `[[api allow`, `[[api disable`, and `[[api block`):
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* These commands are entirely optional, meaning users never need to run this command under normal usage of _The Bot_. These commands only need to be used when the user desires to utilize the optional API.
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* The API enable/disable commands only stores the Discord Guild ID and Discord Channel ID upon usage. Discord Guild IDs and Channel IDs are internal IDs generated and provided by Discord.
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* _The Bot_ only uses the stored Discord Guild IDs to ensure that API users cannot interact with Guilds that do not allow it or to check if an API user is a member of said Guild.
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* The Discord Guild IDs and Discord Channel IDs are only visible to _The Developer_ thru direct database administration. This direct database administration is only used when there are issues with _The Bot_'s database.
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* The Opt Out System (in Discord, this command is known as `[[opt-out` or `[[ignore-me`):
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* This command is optional, meaning users normally do not need to run this command under normal usage of _The Bot_. This command is intended for privacy, allowing a user to block _The Bot_ from reading their messages.
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* The Opt Out command only stores the Discord User ID of the user who ran the command. Discord User IDs are internal IDs generated and provided by Discord.
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* _The Bot_ only uses the stored Discord User IDs to filter what messages it will scan for commands. If a Discord User ID is in the Opt Out list, messages from this user will be immediately ignored.
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* The Discord User IDs are only visible to _The Developer_ thru direct database administration. This direct database administration is only used when there are issues with _The Bot_'s database.
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* The Inline Roll System (in Discord, these commands are known as `/toggle-inline-rolls enable`, `[[inline enable`, `[[inline allow`, `/toggle-inline-rolls disable`, `[[inline block`, `[[inline disable`, and `[[inline delete`):
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* This system is entirely optional, meaning users never need to run these commands under normal usage of _The Bot_. This system is only intended to be used when a user wants to utilize Inline Rolls in their Guild.
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* The Inline Roll System only stores the Discord Guild ID upon usage. Discord Guild IDs are internal IDs generated and provided by Discord.
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* _The Bot_ only uses the stored Discord Guild IDs to determine which Guilds it should do a preliminary scan for Inline Rolls for all messages sent.
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* The Discord Guild IDs are only visible to _The Developer_ thru direct database administration. This direct database administration is only used when there are issues with _The Bot_'s database.
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* The Roll Alias System (in Discord, this system contains all commands starting with `/alias`, `[[rollalias`, `[[ralias`, `[[alias`, `[[rolla`, and `[[ra`, and the subcommands that _The Bot_ will store data from are `add`, `create`, `set`, `update`, `replace`, `copy`, `clone`, and `rename`):
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* This system is entirely optional, meaning users never need to run these commands under normal usage of _The Bot_. This system is only intended to be used when a user wants to save roll commands for later reuse.
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* The Roll Alias System stores the user provided Alias Name, the user provided Roll String, and in Guild mode, the Discord Guild ID of the Guild the command was run in; and in personal mode, the Discord User ID of the user who ran the command. The Alias Name is string of up to 200 characters that the user provided to save the Roll String under. The Roll String is a string of up to 4,000 characters containing roll commands and formatting text the user provided. Discord Guild IDs and Discord User IDs are internal IDs generated and provided by Discord.
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* _The Bot_ uses the Discord Guild IDs and Discord User IDs to determine who and where an alias can be used. The Alias Names are used to look up the requested Roll String. The Roll Strings are used to execute the requested alias.
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* The Alias Names and Roll Strings may be shown in Discord by using the following subcommands: `list`, `list-all`, `preview`, and `view`. In Guild mode, these subcommands will only show the Alias Names and Roll Strings created in the Guild the command was run in. In Personal mode, these subcommands will only show the Alias Names and Roll Strings the user created. The Alias Names, Roll Strings, Discord Guild IDs and Discord User IDs are visible to _The Developer_ thru direct database administration. This direct database administration is only used when there are issues with _The Bot_'s database.
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All commands contribute to a global counter to track the number of times a command is used. These counters do not keep track of where commands were run, only counting the number of times the command has been called. These counters have no way of being tracked back to the individual commands run by the users.
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If the Discord interaction is not explicitly mentioned above, it does not collect any information at all.
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### Private Bot Information
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Privately hosted versions of The Artificer (in other words, bots running The Artificer's source code, but not running under the publicly available _Bot_, `The Artificer#8166`) (herein referred to as _Rehosts_ or _Rehost_) may be running in DEVMODE, a mode that allows the _Rehost_ to log every roll command used. This mode is intended for development use only, and only allows the roll command to function in the Guild specified in `config.ts` as `config.devServer`. _The Developer_ is not responsible for _Rehosts_, thus _Rehosts_ of _The Bot_ are not recommended to be used.
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All policies described in **Public Bot Information** apply to _Rehosts_.
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Privately hosted versions of The Artificer (in other words, bots running The Artificer's source code, but not running under the publicly available _Bot_, `The Artificer#8166` (Discord ID: `789045930011656223`)) (herein referred to as _Rehosts_ or _Rehost_) may contain modifications that can log data not mentioned in this document.
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Due to the nature of open source code, _Rehosts_ may not use the same codebase that is available in this repository. _The Developer_ does not moderate what other developers do to this codebase. This means that if you are not using the publicly available _Bot_ and instead using a _Rehost_, this _Rehost_ could collect any information it desires.
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All policies described in **Public Bot Information** apply to _Rehosts_ running the official codebase. If the _Rehost_ has additional modifications, the developer(s) behind it should list any new instances data storage/logging.
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# Direct Database Administration
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_The Developer_ will only use direct database administration when there are issues with _The Bot_'s database. These issues are include, but are not limited to, the following: data corruption, data recovery, data migration, manual data deletion, database schema updates. While handling these issues, _The Developer_ will only view the required tables, and will not exfiltrate any data unless required by the issue (such as by data recovery). Any data retrieved from the database during an aforementioned issue will be stored securely.
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# Information relating to the Optional API Interactions
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_The Bot_'s API (herein referred to as _The API_) does not automatically collect any information. Users utilizing _The API_ are required to provide a small amount of information before using _The API_.
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@ -45,5 +72,26 @@ If your guild has been banned from using _The API_, the Discord Guild ID will no
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The data described above is considered necessary to prevent users from abusing the API and ban evading by deleting and recreating their account.
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## Discord Command Data Deletion
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If you would like to ensure that all of your submitted reports are removed from _The Bot_'s private development server, please contact _The Developer_ via Discord (by sending a direct message to Burn_E99) or via email (<ean@milligan.dev>) with a message along the lines of `"Please remove all of my submitted reports from your development server."`. Submitted reports are deleted from the server as they are processed, which happens roughly once a week, but this can be accelerated if requested.
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## Report Command Data Deletion
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If you would like to ensure that all of your submitted reports are removed from _The Bot_'s private development server, please contact _The Developer_ via Discord (by sending a direct message to @burn_e99) or via email (<ean@milligan.dev>) with a message along the lines of `"Please remove all of my submitted reports from your development server."`. Submitted reports are deleted from the server as they are processed, which happens roughly once a week, but this can be accelerated if requested.
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## Opt Out System Data Deletion
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If you would like to remove your Discord User ID from _The Bot_'s database, simply send `[[opt-in` as a Direct Message to _The Bot_. Please note the bot will no longer be ignoring your messages, and it will resume scanning our messages for commands.
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## Inline Roll System Data Deletion
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If you would like to remove your Discord Guild ID from _The Bot_'s database, simply send one of the following commands in the Guild: `/toggle-inline-rolls disable`, `[[inline disable`, `[[inline block`, or `[[inline delete`. All variants of this delete the Discord Guild ID from _The Bot_'s database.
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Additionally, _The Bot_ will automatically delete the Discord Guild ID from _The Bot_'s database when _The Bot_ is removed from your guild.
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## Alias System Data Deletion
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### Personal Mode
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If you would like to remove all your Personal aliases from _The Bot_'s database, simply send one of the following commands in any channel you share with _The Bot_: `/alias personal delete-all`, `[[alias delete-all`, or `[[alias remove-all`. As deletion is irreversible, _The Bot_ requires a verification code to execute the deletion. _The Bot_ will create a verification code for you when you first send the command.
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If you only need to delete one alias, the `delete-one` subcommand is available.
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### Guild Mode
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If you would like to remove all Guild aliases from _The Bot_'s database, simply send one of the following commands in the Guild: `/alias guild delete-all`, `[[alias guild delete-all`, or `[[alias guild remove-all`. As deletion is irreversible, _The Bot_ requires a verification code to execute the deletion. _The Bot_ will create a verification code for you when you first send the command.
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If you only need to delete one alias, the `delete-one` subcommand is available.
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Additionally, _The Bot_ will automatically delete all Guild aliases when _The Bot_ is removed from your guild.
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@ -33,7 +33,14 @@ API details are listed [here](https://github.com/Burn-E99/TheArtificer/blob/mast
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## Privacy Policy and Terms of Service
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The Artificer has a Privacy Policy and Terms of Service to detail expectations of what user data is stored and how users should use The Artificer. The following Privacy Policy and Terms of Service only apply to the officially hosted version of The Artificer (`The Artificer#8166`, Discord ID: `789045930011656223`).
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Privacy Policy TL;DR: Only report command data is stored if you do not use the API, if you use the API, submitted Discord Ids will be stored linked to your email. For more detailed information, please check out the full [PRIVACY POLICY](https://github.com/Burn-E99/TheArtificer/blob/master/PRIVACY.md).
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Privacy Policy TL;DR:
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- If you use the report command, the text submitted will be stored for a short period of time.
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- If you use the Roll Alias System, any data submitted to it will be stored until you delete it.
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- If you use the API, submitted Discord Ids will be stored linked to your email.
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- If you use the Inline Roll System, Discord Guild Ids will be stored.
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- If you use the Opt Out System, Discord User Ids will be stored.
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For more detailed information, please check out the full [PRIVACY POLICY](https://github.com/Burn-E99/TheArtificer/blob/master/PRIVACY.md).
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Terms of Service TL;DR: Don't abuse or attempt to hack/damage The Artificer or its API. If you do, you may be banned from use. For more detailed information, please check out the full [TERMS OF SERVICE](https://github.com/Burn-E99/TheArtificer/blob/master/TERMS.md).
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@ -26,8 +26,7 @@ export const privacy = (msgOrInt: DiscordenoMessage | Interaction) => {
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fields: [
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{
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name: `${config.name} does not track or collect user information via Discord.`,
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value:
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`The only user submitted information that is stored is submitted via the \`${config.prefix}report\` command. This information is only stored for a short period of time in a location that only the Developer of ${config.name} can see.
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value: `The only user submitted information that is stored is submitted via the \`${config.prefix}report\` command or the \`${config.prefix}rollalias\`/\`/alias\` commands.
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For more details, please check out the Privacy Policy on the GitHub [here](${config.links.privacyPolicy}).
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